Capital and Service Development Program Coordinator
Start Date: 3/1/23 Compensation: $59,891.00-$89,836.00 Annually
Help Build Our Future While Building Yours!
This position is open until filled. The first review of applications will begin March 15, 2023.
The Capital and Service Development Program Coordinator supports the various aspects of capital projects including federal grant compliance, project close out documentation, coordination of the active light rail extensions (South Central, Northwest Phase II, and Capitol), and readiness documentation for upcoming track extension projects. This position will support Project Managers, Capital and Service Development leadership and Division partners.
As a member of the Valley Metro’s Capital and Service Development team, demonstrates the Agency’s Core Values of Whatever It Takes, Team Player and Positive Customer Care/Service in performance of daily duties.
Valley Metro is an Equal Opportunity/Affirmative Action employer.
EXAMPLES OF DUTIES / KNOWLEDGE & SKILLS
The statements listed below describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.
Leads the capital program document control efforts including procedures development and compliance
Aconex software program administration
Oversees updates to FTA/PMOC required plans across multiple division, provides technical writing support on multiple documents/plans
Responsible for development, updates, and compliance to division management policies and procedures
Coordinates the Capital and Service Development related agreement
Leads Division presentation development for external and internal communication
Coordinates the activities and operations of assigned program(s)
Prepares, updates, and revises a wide variety of business documents, reports, and/or other related information
Monitors projects within assigned program area to ensure compliance with applicable goals, regulations, and rules
Participates in developing, implementing, and maintaining program policies and procedures
Forecasts and maintains supply and/or equipment needs; researches and prepares scopes of work, requests for proposals or quotes, request for bid, service agreements, and/or other related information
Identifies and provides professional advice, training, and development opportunities in assigned area of responsibility; plans, develops, and facilitates training and development sessions
Participates in/on a variety of meetings, task forces, committees, promotional events, and/or other related groups and activities
Participates in planning, coordinating, and overseeing special events and activities in assigned area of responsibility
Performs other duties of similar nature and level as assigned.
KNOWLEDGE AND SKILLS
Scopes of Work/Federal Contract reporting
Applicable program principles and practices
Project management principles
Applicable federal, state, and local laws, codes, rules, and regulations.
Preparing and administering budgets and reports
Writing complex business documents
Analyzing and interpreting applicable laws, rules, and regulations
Conducting mediations and negotiations
Facilitating meetings and training sessions
Developing goals and measurable objectives
Using computers and related software applications
Developing and coordinating events and activities
Participating in the evaluation, analysis, and resolution of complex problems
Planning, organizing, and coordinating activities in assigned program area
Communicating in order to interact with coworkers, supervisor, contractors, and the general public at a level sufficient to exchange or convey information and to receive work direction
PHYSICAL DEMANDS / WORK ENVIRONMENT
Positions in this class typically require reaching, standing, walking, driving, fingering, grasping, talking, hearing, and seeing.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
MINIMUM QUALIFICATIONS & REQUIREMENTS
Bachelor's Degree in Communications, Public Relations, English, Business Administration, Public Administration, or related field; four (4) years related technical writing experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties such as those listed above.
Licenses and Certifications:
Valid Arizona Driver's License
Related work experience within a construction or building project field
Experience working with Aconex software
Employment is contingent upon the results of a background check.