Capital and Service Development Program Coordinator

Start Date: 3/1/23  Compensation: $59,891.00-$89,836.00 Annually

General Description/Information

Help Build Our Future While Building Yours!

This position is open until filled. The first review of applications will begin March 15, 2023.

The Capital and Service Development Program Coordinator supports the various aspects of capital projects including federal grant compliance, project close out documentation, coordination of the active light rail extensions (South Central, Northwest Phase II, and Capitol), and readiness documentation for upcoming track extension projects. This position will support Project Managers, Capital and Service Development leadership and Division partners.

As a member of the Valley Metro’s Capital and Service Development team, demonstrates the Agency’s Core Values of Whatever It Takes, Team Player and Positive Customer Care/Service in performance of daily duties.

Valley Metro is an Equal Opportunity/Affirmative Action employer.

Responsibilities/Duties

EXAMPLES OF DUTIES / KNOWLEDGE & SKILLS

The statements listed below describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.

Leads the capital program document control efforts including procedures development and compliance

Aconex software program administration

Oversees updates to FTA/PMOC required plans across multiple division, provides technical writing support on multiple documents/plans

Responsible for development, updates, and compliance to division management policies and procedures

Coordinates the Capital and Service Development related agreement

Leads Division presentation development for external and internal communication

Coordinates the activities and operations of assigned program(s)

Prepares, updates, and revises a wide variety of business documents, reports, and/or other related information

Monitors projects within assigned program area to ensure compliance with applicable goals, regulations, and rules

Participates in developing, implementing, and maintaining program policies and procedures

Forecasts and maintains supply and/or equipment needs; researches and prepares scopes of work, requests for proposals or quotes, request for bid, service agreements, and/or other related information

Identifies and provides professional advice, training, and development opportunities in assigned area of responsibility; plans, develops, and facilitates training and development sessions

Participates in/on a variety of meetings, task forces, committees, promotional events, and/or other related groups and activities

Participates in planning, coordinating, and overseeing special events and activities in assigned area of responsibility

Performs other duties of similar nature and level as assigned.

KNOWLEDGE AND SKILLS

Knowledge of:
Scopes of Work/Federal Contract reporting
Applicable program principles and practices
Recordkeeping principles
Project management principles
Applicable federal, state, and local laws, codes, rules, and regulations.

Skilled in:
Contract reporting
Preparing and administering budgets and reports
Writing complex business documents
Analyzing and interpreting applicable laws, rules, and regulations
Managing projects
Conducting research
Solving problems
Conducting mediations and negotiations
Facilitating meetings and training sessions
Developing goals and measurable objectives
Using computers and related software applications
Developing and coordinating events and activities
Participating in the evaluation, analysis, and resolution of complex problems
Planning, organizing, and coordinating activities in assigned program area
Communicating in order to interact with coworkers, supervisor, contractors, and the general public at a level sufficient to exchange or convey information and to receive work direction

PHYSICAL DEMANDS / WORK ENVIRONMENT

Positions in this class typically require reaching, standing, walking, driving, fingering, grasping, talking, hearing, and seeing.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Qualifications/Requirements

MINIMUM QUALIFICATIONS & REQUIREMENTS

Bachelor's Degree in Communications, Public Relations, English, Business Administration, Public Administration, or related field;  four (4) years related technical writing experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties such as those listed above.

Licenses and Certifications:
Valid Arizona Driver's License

Desired Qualifications
Related work experience within a construction or building project field
Experience working with Aconex software

Background Investigation:
Employment is contingent upon the results of a background check.