Program Control Specialist

Compensation: $55,468.00 - $83,201.00 Annually

General Description/Information

The Program Control Specialist is responsible for performing project control activities related to developing, maintaining, monitoring and reporting program and project status; including the development, maintenance and review of CPM schedules, integrated cost/schedule control systems, assisting in identification and analysis of performance trends; forecasting cost and schedule results, and assisting with preparing a variety of text and graphical cost and schedule reports.

Responsibilities/Duties

The statements listed below describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.

Provides general project control supports for management of project/contract scope, budget, and schedule;

Assists with preparing or reviewing contractor payment applications, tracking budgets, preparing reports to document planned versus actual budget performance, providing accurate forecasts at completion, monitoring cost trends, and reconciling project control system actual cost data with Finance and Budget Section costs accounts;

Maintains work breakdown, organizational breakdown, and cost account structures to accurately depict, summarize and document project activities as the basis for management reporting;

Assists with measuring and evaluating consultant and contractor progress as the basis for updating cost and schedule status; performing specialized analyses of corrective action plans to determine the most effective means of addressing potential problems;

Based on progress measurement, determines cost variances, analyzes results, forecasts future status and prepares management reports to document findings and recommendations;

Assists with change control management; setup account assignment for all Work Breakdown Structure (WBS) for on-going capital projects/contracts; prepares change order documentation as needed; assembles change order documentation for internal processing, ensures appropriate approvals are obtained; reports on progress and provides analysis of changes to scope, schedule and budget, tracks and monitors change logs for proposed change orders;

Assists with preparation of financial analysis and plans to document capital costs, operating costs, cash flow and revenue projections and simulations for Valley Metro Rail program costs;

Coordinates and assists with analyses and preparation of written progress and performance reports to provide accurate and timely information regarding program and project status;

Performs other duties of similar nature and level as assigned.

Knowledge and Skills:

Knowledge of:

Capital project budgeting, financial analysis and controls;

Project control systems and practices;

Accounting and financial practices and principles as applied to project controls;

Project management principles;

Transit operations;

Project quality, schedules, budgets and cost estimates;

Applicable federal, state, and local laws and regulations;

Skills in:

Interpreting and administering project control policies and procedures;

Monitoring project budgets and/or schedules;

Effective analytical, verbal and written communication skills including the ability to make presentations;

Plan, organize and prioritize workload and availability to work varied days, hours and shifts when necessary;

Support multiple projects interacting with various departments, consultants, and vendors;

Preparing clear and concise analytical, administrative and financial reports;

Experience with all modules of Microsoft Office Professional (Excel, MS Word, and PowerPoint);

Establishing and maintaining effective working relationships with those contacted in the course of the work.

Qualifications/Requirements

Bachelor’s degree from an accredited college or university in Construction Management, Public Administration, Business Administration or related field; OR four (4) years experience performing one or more project control functions (e.g. cost controls, risk management, scheduling). Experience on major capital projects with a government agency or engineering or construction management organization preferred.

Background Investigation:

Employment is contingent upon the results of a background check.

Valid Arizona driver’s license