Track Allocation Program Administrator

Compensation: $61,014.00 - $91,521.00 Annually

General Description/Information

Track Allocation Program Administrator is responsible for managing and coordinating the allocation of access to employees and contractors performing work on or near the right of way, including track and guideway; tracks rights priorities and access ground rules, requesting access, approving access, creation and management of general orders, and tracking and documentation of access requests and access itself. This includes reviewing site specific work plans, safety procedures, special procedures and overall management of all right of way work.


Managing the allocation of access to employees, contractors, other entities performing work on or near the right of way, including track and guideway. This includes setting priorities and identifying requirements or criteria for allocating access for work that is planned, unplanned, corrective, and emergency work on a 24 hours a day / 7 days a week operation; ensuring work performed minimizes impact to revenue service.

Assists in development, modification and updates the track allocation program that clearly defines the process to schedule and authorize access to the right of way, track, or system and the priorities that shall be considered when allocating access. Ensures guidelines and requirements are in accordance with FTA standards.

Creates a formal process for submitting and notifying all parties of track allocation requests. Develop a method for recording all requests and the status of requests. Reviews and evaluates the scope of activities, drawings, specification of infrastructure location/area, conflict resolution, type of power outage, recording activity, duration of the request, and requestor information.

Oversees and authorizes work to commence once track allocation requests are approved in accordance with the track allocation program, rules and procedures.

Assists in Development of contract specifications, general and special conditions for all major (Capital and Operating) projects and programs that require access and/or impacts Valley Metro’s rail right of way.

Develops and distributes internal track allocation information to share track access and outage information with affected groups (e.g. Maintenance Of Way workers, control center personnel, operators); and notifies public outreach or other groups within the agency for information sharing with external media about impacts on service.

Monitors all aspects of projects assigned. Conducts weekly project status briefs to Operations management. Investigates and considers alternative ideas and concepts during engineering, design and implementation to development of the most appropriate solutions.

Oversees and updates Valley Metro’s policies, procedures and software systems related to track allocation and impacting right of way worker safety and on-track equipment operation. Ensures Valley Metro employees, contractors and consultants are trained and certified on track access policies and procedures.

Researches data, and analyzes information to prepare a variety of reports and/or correspondence regarding documenting requirements for track allocation activities including approvals, close information and any modifications made after approval.

Performs other related duties as assigned.

Knowledge and Skills


  • Light rail operations and scheduling
  • Project management
  • Wayside Access Procedures
  • Track allocation
  • Maintenance of Way (track, train control, and power)
  • Safe transportation operating procedures and guidelines
  • Methods, practices and procedures involved in the light rail system


  • Managing projects;
  • Monitoring and evaluating transportation contractors’ work;
  • Ensuring safety processes are followed;
  • Prioritizing and coordinating work;
  • Troubleshooting and solving a wide range of transportation and operational issues;
  • Networking and maintaining a close working relationship with member agencies;
  • Using computers and related software applications;
  • Demonstrating prudent judgment;
  • Solving operational problems;
  • Multi-tasking and meeting various strict deadlines;
  • Communicating in order to interact with coworkers, supervisor and the general public at a level sufficient to exchange or convey information and to receive work direction.


Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, driving, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects.

Work Environment:

Work is performed primarily in standard office environment. Some shop or field work required.

Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, oils, extreme temperatures, workspace restrictions, intense noises, and travel.


Bachelor’s Degree in Construction Management, Project Management, or a related field and three (3) years of experience in light rail operations administration, including experience in light rail maintenance or construction experience; OR, an equivalent combination of education and experience sufficient to successfully perform the essential duties such as those listed below.

  • Must be able to clearly communicate verbally and in writing.
  • Must be detail oriented and very well organized to manage and schedule multiple projects at the same time.

  • Able to work irregular hours based on the projects being managed.